Executive Assistant

About this job

The Executive Assistant at 66degrees provides high-level administrative support to the Executive Leadership Team, specifically focusing on the President, and ensures the smooth operation of the Chicago office while supporting US C-Suite executives during US hours. 66degrees operates as an end-to-end AI transformation partner, guiding enterprises through complex business challenges using cloud, artificial intelligence, and data expertise to turn chaotic data into strategic assets. A normal day in this role involves managing executive calendars, coordinating complex travel itineraries, handling confidential communications, planning company events and meetings, maintaining a functional office environment, and working evening hours or splitting time when required to support leadership effectively.

Responsibilities

• Maintain a functional and organized office environment by managing supplies and equipment.
• Manage executives' calendars, scheduling meetings, appointments, and events efficiently.
• Coordinate complex travel itineraries, accommodations, and logistics.
• Plan and execute company events, meetings, workshops, and quarterly board meetings.
• Handle sensitive information with discretion and maintain high confidentiality.
• Liaise with vendors, contractors, and service providers to oversee services.
• Develop and implement streamlined processes to enhance productivity.
• Work US hours and split work time to accommodate evening meetings when needed.

Requirements

• 5 years of experience in administrative roles reporting directly to upper management.
• Superb written and verbal communication skills.
• Strong time-management skills to coordinate multiple projects at once.
• Proficiency in Google Workspace and other office productivity tools.
• Flexibility as a team player who is adaptable and enjoys challenges.
• Ability to keep company information confidential.
• Experience overseeing budgets and expenses.
• Experience developing internal processes and filing systems.

Who should apply

This role suits experienced administrative professionals with a strong background in supporting upper management and C-suite executives. Candidates must be comfortable working US hours, managing complex schedules, and maintaining strict confidentiality. Applicants must also possess strong organizational and communication skills, proficiency in Google Workspace, and budget oversight experience. Please note that the company cannot sponsor or transfer any visas at this time.

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