Executive Admin Support

About this job

Protolabs Network is hiring an Executive Admin Support professional for their Hyderabad location to ensure smooth day-to-day office operations and provide high-level assistance to leadership. In this role, you will help the company maintain an efficient and well-organized workplace by managing administrative functions and supporting senior management. A normal day in this position involves handling the Managing Director's calendar, coordinating domestic and international travel, preparing professional correspondence, overseeing general facilities and office administration, managing vendor relationships, and tracking operational deliverables. You will also assist with employee onboarding logistics, coordinate internal events, maintain governance trackers, and handle sensitive information with complete confidentiality. This position requires active collaboration with internal teams, external vendors, and building management to keep all workplace services running seamlessly.

Responsibilities

• Manage the Managing Director's calendar, meetings, appointments, and travel schedules.
• Prepare presentations, reports, meeting agendas, and professional correspondence.
• Oversee day-to-day office administration, workplace readiness, and facilities management.
• Manage vendor relationships, contracts, invoices, and purchase orders.
• Coordinate employee onboarding, offboarding, workstation setup, and access cards.
• Organize travel arrangements and event logistics for leadership and employees.
• Maintain accurate administrative records, governance trackers, and documentation.

Requirements

• Bachelor's degree in Business Administration, Commerce, Management, or a related field.
• 4 to 8 years of experience in Executive Assistant, Administration, Office Management, or Operations roles.
• Strong proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience managing executive calendars, travel, meetings, presentations, and leadership documentation.
• Experience coordinating office administration, facilities, vendors, procurement, and workplace services.
• Ability to maintain administrative records, governance trackers, reports, and documentation.
• Strong communication, organizational, and time-management skills.

Good to have

• Experience supporting senior leaders, Directors, or Managing Directors.
• Experience working in multinational, technology, engineering, or high-growth organizations.

Who should apply

This role is best suited for experienced administrative professionals with a background in office management, operations, or executive assistance. Candidates who possess strong organizational skills, proficiency in Microsoft 365 tools, and the ability to handle confidential information discreetly will thrive in this position. Please note that freshers should not apply, as the role specifically requires four to eight years of relevant professional experience.

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