Executive Assistant

About this job

As an Executive Assistant at VML/WPP Enterprise Solutions in Noida, India, you will play a critical role in supporting C-Suite executives, CXOs, Managing Directors, and senior leadership. WPP Enterprise Solutions designs, builds, and operates growth systems for competitive businesses, helping clients navigate business transformation, marketing modernization, and AI-driven growth through a unified global operating unit. In this full-time role, a normal day involves managing complex calendars across multiple time zones, organizing executive inboxes, handling sensitive communications, and coordinating leadership meetings, board meetings, and global events. You will act as a trusted strategic partner by anticipating executive needs, ensuring smooth day-to-day operations of the executive office, and bridging communication between senior leadership, global teams, and cross-functional departments in a fast-paced multinational environment.

Responsibilities

• Manage complex, high-volume calendars across multiple time zones.
• Prioritize and coordinate leadership, board, client, and stakeholder meetings.
• Manage executive inboxes and confidential correspondence.
• Draft, review, and coordinate sensitive communications.
• Organize leadership offsites, town halls, board meetings, conferences, and global visits.
• Liaise between senior leadership, global teams, clients, and cross-functional departments.
• Track deliverables and ensure timely execution across teams.

Requirements

• 7–8+ years of experience supporting C-Suite executives, CXOs, Managing Directors, or senior leadership.
• Experience in multinational, corporate, consulting, professional services, or large enterprise environments.
• MBA in HR & Marketing or an equivalent postgraduate qualification.
• Excellent organizational, calendar, time-management, and multitasking skills.
• Strong stakeholder, client relationship, written, and verbal communication skills.
• High level of professional maturity, discretion, confidentiality, and integrity.
• Strong strategic thinking, problem-solving, and proactive execution skills.

Good to have

• Proficiency in MS Office Suite, Slack, Microsoft Teams, Zoom, Webex, Trello, SharePoint, and Concur.
• Familiarity with digital workplace, remote-work tools, and cybersecurity best practices.
• Experience coordinating global teams, international stakeholders, and multiple time zones.
• Experience supporting board meetings, executive offsites, client engagements, and leadership events.

Who should apply

This role suits seasoned professionals with extensive administrative and strategic support experience in corporate or multinational settings. Candidates must possess an MBA in HR & Marketing or an equivalent postgraduate qualification along with 7 to 8+ years of background assisting C-suite leaders. Freshers are not eligible for this position. If you have exceptional organizational talents, high discretion, and a proven ability to manage complex global schedules while acting as a strategic enabler for senior management, you should apply.

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