Office Manager
About this job
As the Office Manager at Ontic in Pune, you will manage the daily operations of the Pune workplace and serve as the local people-support contact for the India-based team. Ontic provides software and an AI-powered Connected Intelligence Platform that helps corporate and government security teams identify threats, assess risk, and respond faster to keep organizations safe. In your normal day, you will handle office administration, supervise support staff, coordinate with vendors for supplies, catering, and travel, and partner with internal teams to ensure a smooth workplace experience. You will also oversee facility upkeep, manage company events, and support on-site candidate interviews and new-hire onboarding. This full-time position requires working on-site at the Pune office five days a week.
Responsibilities
- Own the daily operation and facility upkeep of the Pune office
- Manage vendors for transportation, hotels, catering, and office supplies
- Supervise office support staff including office boys
- Track vendor contracts, invoices, purchase requests, and office expenses
- Plan and execute office events, hackathons, and team celebrations
- Serve as the local point of contact for employee-support and workplace needs
- Support on-site interviews and new-hire onboarding processes
Requirements
- 5+ years of experience in office management, workplace operations, facilities, or HR operations
- Experience managing vendors, contracts, budgets, and office services
- Experience planning employee events and supporting engagement initiatives
- Familiarity with onboarding, interview coordination, and employee-support processes
- Excellent organizational, communication, and stakeholder-management skills
- Hands-on, detail-oriented, service-focused approach with strong ownership
- Comfortable coordinating independently with local vendors and remote teams
- Fluent with workplace tools and AI platforms like Slack, Rippling, and spreadsheets
Who should apply
This role is well-suited for professionals with over five years of experience in office management, workplace operations, facilities, or HR roles who thrive in a fast-paced environment. Candidates who possess a hands-on, service-first mindset, strong vendor-management skills, and a talent for organizing events will find a great fit here. If you enjoy building a welcoming workplace and supporting employee experiences in Pune, you should consider applying.
Frequently asked questions
What is the Office Manager role at Ontic in Pune?
The Office Manager role at Ontic involves owning the day-to-day operations of the Pune office, managing vendors and facilities, supporting employee and HR processes, and coordinating on-site events and interviews.
Where is the Office Manager position located?
The Office Manager position at Ontic is located in Pune, India, and requires being on-site 5 days a week.
How many years of experience are needed for the Office Manager job at Ontic?
Ontic requires 5+ years of experience in office management, workplace operations, facilities, HR operations, or a related role for this position.
What does Ontic do as a company?
Ontic provides software and an AI-powered Connected Intelligence Platform that helps corporate and government security teams identify threats, assess risk, and respond faster to keep people and organizations safe.
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