Administrative Assistant-EMEA & APJ

About this job

As an Administrative Assistant for EMEA & APJ at Kong in Bangalore, India, you will deliver essential operational support to the EMEA & APJ Sales VPship team. Kong is the AI Connectivity Company, building the connectivity layer of AI with a unified API and AI platform trusted by Fortune 500 companies and AI-native startups. In this execution-focused role, your everyday tasks involve managing complex multi-time-zone calendars, coordinating comprehensive domestic and international travel, handling expense administration, and managing day-to-day logistics. You will report to the Executive Assistant to the CRO and act as the primary administrative liaison, ensuring that senior leaders stay organized, on schedule, and focused entirely on their core business priorities without getting weighed down by administrative hurdles.

Responsibilities

• Manage and maintain complex calendars across multiple time zones for EMEA & APJ Sales VPs
• Coordinate end-to-end domestic and international travel including flights, visas, and detailed itineraries
• Prepare, submit, and track accurate expense reports on behalf of supported leaders
• Serve as the primary administrative point of contact and communication liaison
• Maintain organized digital records and handle sensitive information with high discretion
• Identify opportunities to improve administrative processes and recommend practical solutions

Requirements

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
• Proven track record of managing multi-time-zone calendars accurately
• Experience coordinating domestic and international travel with detailed itineraries
• Proficiency with expense management processes and tools like Concur
• Excellent professional English written and verbal communication skills
• Strong organizational, time-management, and attention-to-detail skills
• High level of discretion and judgment when handling confidential information
• Proficiency in productivity tools such as Google Workspace, Microsoft 365, Slack, and Zoom

Good to have

• Experience supporting senior leaders within a global or matrixed organization
• Experience collaborating across multiple regions and time zones
• Familiarity with EMEA business practices and European and Asia-Pacific working environments
• Proficiency in one or more additional European or Asia-Pacific languages

Who should apply

This position suits organized, proactive professionals with a background in administrative support who enjoy managing logistics across different time zones. If you have experience handling complex calendars, travel arrangements, and expense reports while maintaining strict confidentiality, you will thrive here. Candidates who excel at keeping senior leaders structured and efficient will find this role a strong match. Please note that freshers are not eligible as 3+ years of relevant experience is required.

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