Executive Admin & Event Specialist

About this job

The Executive Admin & Event Specialist at GHX in Hyderabad plays a vital role in ensuring executive efficiency and fostering a vibrant workplace culture. GHX is a healthcare business and data automation company that provides cloud-based supply chain technology, analytics, and services to help healthcare organizations improve patient care and reduce operational costs. In this position, you will work closely with senior leadership to manage daily priorities and support organizational operations. A typical day involves overseeing the Managing Director's calendar, coordinating complex travel arrangements, reconciling expenses, and managing administrative tasks. Additionally, you will plan and execute team events, culture programs, and employee engagement initiatives from concept to completion. You will also collaborate with HR and marketing teams, manage vendor relationships, and handle onboarding materials, ensuring a smooth and connected workplace experience.

Responsibilities

• Manage the calendar and schedule meetings for the Managing Director of India.
• Coordinate domestic and international travel itineraries and provide real-time support for adjustments.
• Plan and execute executive team events, offsite gatherings, and employee culture programs.
• Prepare, edit, and review professional documents, presentations, and correspondence.
• Track and reconcile executive expenses and manage petty cash purchases.
• Maintain electronic and physical files following security and compliance guidelines.
• Manage HR administrative tasks, including new hire welcome kits and onboarding materials.

Requirements

• Minimum 3 years of experience as an Executive Assistant, Office Manager, or similar support role.
• Strong organizational skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills in English.
• Experience in coordinating team events or organizational programs.
• High level of discretion and professionalism with sensitive information.
• Proficiency with Microsoft Office 365, Teams, AI tools, and calendar management platforms.
• Ability to work from the Hyderabad office at least 3 days a week.

Good to have

• Experience working in a global, cross-functional organization.

Who should apply

This role is well-suited for proactive professionals with a background in executive support or office management who enjoy bringing people together. Candidates who thrive in organized environments, possess strong communication skills, and have a passion for planning events and building workplace culture will find this position a great fit. You must be able to work from the Hyderabad office at least three days per week.

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